JOB DESCRIPTION

TITLE

Receptionist

BUSINESS UNIT

Integrated Facilities Management

REPORTING TO

DIRECT REPORT POSITIONS

N/A

POSITION GOALS

To achieve the timely and efficient delivery of Facility Management services to Client's staffs in Client’s Sites and support of their business needs in accordance with the Service Levels and Key Performance Indicators set out below.

DUTIES & RESPONSIBILITIES

As a front desk clerk, the one should be mature on front desk service and front desk service team management. She/he should take the responsibility to match the service goal by FM and fully understand and strictly follow up company related policy.

·         Switchboard operation

·         Responsible for monthly telephone list update.

·         Professional guest reception/ notice related employee go to front deskfor welcome/ timely arrange tea lady for tea and monitor the service level.

·          Meeting room booking arrangement & meeting room daily check-up accord to standard, good meeting room environment tracking.Meeting room facility checking & setup before each meeting upon users requirement.

·         Main coordinator on employee business travel ticket/hotel booking/ Travel Insurance document.  Strictly follow company updated travel policy and approval/ operation/financial review process.

·         Other front desk support service once Hub lead confirmed.

·         Coordinate on any other soft service request and resource offering.

·         Responsible for company pool car booking.

·         Back up for mail room service when necessary.

·         Name plate checking & updating by request.

·         In charge of stationery application.

·         Others upon request.

ACCOUNTABILITIES

·         Management of seconded staff and service contracts/suppliers.

·         Successful completion of scheduled activities. Prompt and courteous response to Client’s requests.

·         Provide support the Facility manager such in purchasing & monthly accounting.

·         Monthly measurement of achievement of KPI.

·         Management of equipment and materials on behalf of client.